Data room software must be capable of handling large volumes of documents. This feature is usually evident in the number of tools offered by the provider like multilingual search (about 16 languages), OCR, file preview and smart AI categories, and translation of documents. A good service provider should provide a variety of viewing options, which allows users to view documents in either their own formatting.
To ensure the safety of confidential data, a good service should employ a high amount of encryption and security features. They should also offer a 24 hour multilingual user helpline as well as dedicated customer service representatives who can assist with quick project launch, best practice implementation and speedy due diligence procedures.
Some providers, for instance offer the option to synchronize desktops using shared folders, FTP and the virtual data room. This makes it simple to upload or download any file. Some providers also have an automatic naming scheme, which makes it easier to manage and locate files. You can also give different access permissions to view the document, print it, and even secure PDF download. The most reliable vendors can also allow you to customize watermarks. These display a user’s name, IP address, and the date and time of viewing a document.
A good VDR should come with built-in NDAs that can be automatically applied for all users to avoid unauthorised disclosure of information. It should also contain an extensive auditing system that lets users look deeper and determine what was disclosed (documents and users) when and how.
